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12 ஆகஸ்ட், 2014

தோழர் K .நாராயணன் முன்னாள் மதுரை மண்டல செயலர் 

அவர்களின் பணிநிறைவு பாராட்டு விழா  

வாழ்த்துகிறது  அண்ணாசாலை  கோட்டம் 




4 ஆகஸ்ட், 2014

BRANCH/DIVISIONAL CIRCLE SECRETARIES
YOUR ATTENTION PLEASE.

PROCEDURE TO BE FOLLOWED WHEN TAKING UP BRANCH./DIVISIONAL/CIRCLE LEVEL CASES AT DIRECTORATE LEVEL
Some of the Branch/Divisional/Circle Secretaries are forwarding Divisional/Circle level cases to the CHQ by post and also by email, even without discussing the case with the Divisional/Regional/Circle Administration.  Whenever CHQ takes up any case of a Division/Circle at Directorarte level, it should clearly mention that the issue was taken up at Circle level and the reply given by the Circle Administration (written or oral) shall also be mentioned.
               Conducting monthly meeting by Divisional head with Divisional Unions, Bi-monthly meeting by Regional PMG/DSP (HQ) with Circle Unions and JCM (Regional Council) meeting/Formal four monthly meeting by Chief PMG with Circle Unions at regular intervals is mandatory.  If these meetings are held regulartly at Divisional/Regional/Circle level, then most of the Divisional/Circle level items can be discussed with the administration and the administration is bound to give a written reply.  if any Divisional head is not holding monthly meeting every month, then the Divisional Secretary should taken up the case through Circle Union with Chief PMG for issuing instructions to the Divisional head.  If any Regional, PMG/DPS (HQ) is not holding Bi-monthly meeting every two months, the case should be taken up with Chief PMG through Circle Union for issuing instructions to the PMG/DPS (HQ).  If Chief PMG is not holding JCM (RC) meeting and formal four monthly meeting, then Circle Secretary should take up the case with CHQ       for issuing suitable directions from the Directorate to Chief PMG.  If Chief PMG is not ready to intervene in any case, that matter should be reported to CHQ with details of the cases taken up with CPMG.
               It is the responsibility of the Divisional/Circle Secretary to ensure that formal meetings (MM, BM, FM, JCM RC) are held regularly with the Divisional/Regional and Circle Administration.  Whenever any case is sent to CHQ, a mention should be made to the effect that the case is taken up with Circle Administration and such and such reply (either oral or written) is given.  If CPMG is not ready to discuss, it may be mentioned.  CHQ will mention this fact in our letter to/discussion with Directorate.  Normally Directorate will not entertain Divisional/Circle level issues, unless a clear mention is made that the issue was taken up at Circle level but could not be settled and the stand taken by the CPMG is also mentioned.
               On behalf of the CHQ, I request all Branch/Divisional/Circle Secretaries  to follow the above procedure when you are taking up Circle/Divisional level cases at CHQ level.  The above procedure is not applicable to general cases of All India nature.  Such cases can be taken up with CHQ, even without taking it up at Circle level.


                                                                       M. KRISHNAN
                                                                 Secretary General, NFPE
                                                & General Secretary, AIPEU Gr.C (CHQ)

NEW HSG-II & HSG-I RECRUITMENT RULES

After publication of HSG II New Recruitment Rules (few months back) and HSG-I New Recruitment Rules (two days back) many officials are under the impression that the length of qualifying service in LSG & HSG-II  for next promotion is changed for all officials as per the new Recruitment Rules.  It is not so.  In the HSG-II and HSG-I Recruitment Rules there is a clause which states that as far as the existing LSG & HSG II officials (as on date of publication of the new RRs) the length of service as per the old Recruitment Rules is enough  for promotion of HSG II and HSG-I.  The new length of service condition is applicable only to those officials who get promotion to LSG & HSG II after the notification of the new RRs.  All  Circle / Divisional Secretaries are requested to bring the above important clause to the notice of all concerned, so that eligible employees will not be denied  promotion.

2.       Earlier IP Line officials are posted against HSG-I Postmasters post on promotion as ASP. As per the new HSG-I Recruitment Rules all the HSG-I posts are earmarked for promotion to General line HSG-II officials and there is no IP line posts in the HSG-I now. Circle Secretaries are requested to take up the case with chief PMGs to fill up all HSG-I posts (including IP line posts) by granting promotion to General line HSG-II officials with three years HSG-II service.

AIPEU GDS (NFPE) & NFPE SUBMITTED MEMORANDUM TO 7th CENTRAL PAY COMMISSION

CLICK BELOW :

COVERING LETTER 

MEMORANDUM COPY


Gist of the contents/items placed in Memorandum will be published soon.

Acknowledgements:

My sincere thanks to Com.K.V.Sridharan, Former General Secretary, AIPEU Gr.C., & Leader, JCM Staffside and Com.M.Krishnan, Secretary General, NFPE & General Secretary, AIPEU Gr.C., Com.R.Sivannarayana, President, AIPEU Gr.C., and all other well wishers for their valuable contribution, intensive efforts and remarkable suggestions during the preparation of this Memorandum.

Readers, please send your suggestions and remarks to the CHQ through e-mail.


= P.Pandurangarao
   General Secretary

28 ஜூலை, 2014

PRESERVATION OF POSTAL RECORDS



1.     
POST OFFICE ACCOUNT AND SUB ACCOUNT DEPARTMENT


SL
NO
DESCRIPTION OF FORM
FORM NO
PERIOD OF
PRESERVATION
1
H.O. Summery
ACG 1
3 Years
2
H.O. Cash Book
ACG 4
3 Years
3
Treasury Voucher
ACG 14
3 Years
4
Treasury Receipt
ACG 13
3 Years
5
Sub Office Account
PA 17(A)
3 Years
6
Treasury Cash Book
ACG 2
10 Years
7
Treasury Passbook
ACG 8
10 Years
8
S.O. Summery
ACG 3
18 Months
9
B.O. Summery
ACG 3A
18 Months
10
S.O. Daily Account
ACG 22
18 Months
11
S.O. Slip
PA 3
18 Months
12
Remittance Advice & Acknowledgement
ACG 15
18 Months
13
B.O. Daily Account
ACG 22
2 Years
14
B.O. Slip
PA 5
2 Years
15
General Receipt Book
ACG 67
5 Years

2)POSTAL ORDER DEPARTMENT


1
List and Journals of IPO Sold

18 Months
2
Register of IPOs & BPOs in stock

18 Months
3
List of IPOs & BPOs Paid

18 Months

3)MONEY ORDER DEPARTMENT


1
Book of MO Receipts
MO 1

2
Journal of MOs issued
MO 2

3
Register of MOs Received for Payment
MO 3

4
Journal of MOs Paid
MO 4(s)

5
Compilation of MOs Paid
MO 20/23

6
Compilation of daily totals of MOs issued
MO 22

7
TMO Advice
MO 21

8
TMOs Received and conformations


9
Postman’s Book
MS 27

10
Files of cases containing Paid MOs Received from
Audit Office
Files

10
Files of cases containing Paid MOs Received from
Audit Office
Paid MOs

11
List Of MOs Presented in bulk for Booking


12
Records relating to Inward and out ward Foreign
MOs in Exchange Office








4) Registration and Parcel Department



SL
NO
DESCRIPTION OF FORM
FORM NO
PERIOD OF
PRESERVATION
1
Register and Parcel Lists Received and Dispatched

2 Years
2
All other record Except above of Registration and
Parcel Department And Mail Department

1 Years
3
Speed Post Department

6 Months

5)SORTING,DELIVERY,DEPOSIT AND MISC DEPT.


1
Correspondence Register

3 Years
2
Deposit Account
ACG 45
18 Months
3
Letter Postage Account
ACG 44
18 Months
4
Register of Post Box Holders
M 23
3 Years
5
Book of Postmarks
MS 19
18 months
6
Postmaster’s Order Book
Ms 1
3 Years
7
Monthly Statistical Register

3 Years
8
Monthly Statistical Abstract
MS 14
3 Years
9
Record Relating to Identity cards

18 months (after
validity of cards)
10
Nominal Roll
MS 12
10 Years
11
Attendance Register
MS 37
5 Years
12
Enumeration Returns
MS 6
2 Years
13
Post Office Order Book

Permanent
14
Telegram “A” Message

2 months
15
Traffic Book of Telegrams

3 Years


6) Savings Bank Department


1
S.B. Ledger in H.O

Permanent
2
Closed, used up and transferred Ledger cards
(If ledger agreement o.k.)

6 Years
3
S.O. S.B. Journals

Permanent
4
S. O. S. B. Ledgers(after last account closed)

6 Years
5
S.O. RD Journals

6 Years (after Last
entry)
6
Guard File containing letters of Pledging deposits in security account

Permanent
7
Register of undeliverable passbooks

Permanent
8
Special Error Book maintained is S.B. branch

Permanent
9
S.B. P.R.
SB 26
3 YEARS
10
Monthly Statistical Register

3 Years
11
List of Silent accounts

Permanent
12
Application for Duplicate Passbooks

10 Years
13
List of withdrawals above Rs 2500/- by Single
Handed S.O.

1 Year
14
Stock Register of Passbooks

18 Months
15
Index of Ledger Cards
(after closed of all accounts)

6 Years
16
Ledger Cards of Silent Accounts

Permanent
17
Application for Local Transfer of Accounts

2Years
18
Index of P.R.

2 Years
19
S.B. Slips

18 Months
20
Duplicate of A.T.

2 Years
21
Register of A.T.
(after obtaining certificate of no pending)

2 Years
22
Register of Rectification of Interest

3 Years
23
S.B. Voucher List
SB 22
2 Years
24
Objection Register (after rectification of objection)
SB 61
2 Years
25
Register of No of passbooks received for interest

2 Years
26
Duplicate copies of S.B.P.R received from B.O.

18 Months
27
Record Relating to D. D. Cases
(Except indemnity Bond)

3 Years
(after closer of  all cases )
28
Record Relating to D. D. Cases
(Where indemnity Bond Received)

6 Years
(after closer of all cases )
29
Duplicate copies of credit/debit transfer journals

2 Years
30
Register of Collection of Cheques

2 Years
31
Stock Register of S.B. Cheques

2 Years
32
Register of returned Cheques

2 Years
33
Register of sanction of B.O. withdrawals
SB 45
2 Years
34
Register containing Photographs and other
particulars of depositor

3 Years
(After all
accounts closed)
35
Applications for issue of new passbooks in lieu of spoilt ones

3 Years
37
Court attached orders of SB Deposits

2 Years
(After close ofa/c)
38
Applications for issuing of SB Cheque Books

2 Years
(After close of  a/c)
39
Copies of Lists of Collection of Outstation
Cheques

2 years (
Following
financial year)
40
Record relating to collection of Local Cheques

2 Years
41
SB 28 Receipt Books

2 Years
42
Document Lists

2 Years
43
Long Books

2 Years
44
Application for Revival of Silent accounts

2 Years
45
Error Book maintained in connection with the
deposit by auto transfer from S.B. Account to RD Account

5 years
46
Nominal roll of SB Branch

10 years
47
LOT Lists

6 Years after last entry



7)SAVINGS CERTIFICATES


1
Application for cancellation or variation of
Nomination
NC 53
5 Years (after
discharger of
certificate)
2
Register of Nomination
NC 52
5 Years (after
discharger of
certificate)
3
Preliminary Receipt Book
NC 4
3 Years
4
List of Yearly Unsold Certificates

2 Years
5
Provisional Receipts for Savings
Certificates
NC 11
3 Years
6
Counter Foils of Identity slips of
Certificates

18 Months (after
discharge of Certificate)
7
Special error book for Certificates

3 years
8
Monthly Statistical Register

3 Years
10
Journals of Certificates Issued and
Discharged

18 Months
11
Monthly Summaries of Certificates Issued
& Discharged

18 Months
12
Stock Register of Certificates

Permanent
13
Application for Purchase or transfer in lieu
of Duplicate have been issued

6 Years (after
discharge of
Certificate)
14
Journals of Certificates issued
through Authorized Agents

18 Months
15
Ledger for Payment of Authorized Agent’s
commission

3 Years
16
Partly used up AGENT’S RECEIPT BOOK

5 Years

8)ADMINISTRATIVE BRANCH


1
Correspondence Register

3 Years
2
Personal Files

3 Years after
retirement or death

9)OTHER RECORDS


1
Counter foils of Receipts and Daily lists of
Telephone Revenue Collection
Eng 9
2 Years
2
Pension Schedule

3 Years