28 ஆகஸ்ட், 2014
12 ஆகஸ்ட், 2014
4 ஆகஸ்ட், 2014
BRANCH/DIVISIONAL CIRCLE SECRETARIES
YOUR ATTENTION PLEASE.
PROCEDURE TO BE FOLLOWED WHEN TAKING UP BRANCH./DIVISIONAL/CIRCLE LEVEL CASES AT DIRECTORATE LEVEL
Some of the Branch/Divisional/Circle Secretaries are forwarding Divisional/Circle level cases to the CHQ by post and also by email, even without discussing the case with the Divisional/Regional/Circle Administration. Whenever CHQ takes up any case of a Division/Circle at Directorarte level, it should clearly mention that the issue was taken up at Circle level and the reply given by the Circle Administration (written or oral) shall also be mentioned.
Conducting monthly meeting by Divisional head with Divisional Unions, Bi-monthly meeting by Regional PMG/DSP (HQ) with Circle Unions and JCM (Regional Council) meeting/Formal four monthly meeting by Chief PMG with Circle Unions at regular intervals is mandatory. If these meetings are held regulartly at Divisional/Regional/Circle level, then most of the Divisional/Circle level items can be discussed with the administration and the administration is bound to give a written reply. if any Divisional head is not holding monthly meeting every month, then the Divisional Secretary should taken up the case through Circle Union with Chief PMG for issuing instructions to the Divisional head. If any Regional, PMG/DPS (HQ) is not holding Bi-monthly meeting every two months, the case should be taken up with Chief PMG through Circle Union for issuing instructions to the PMG/DPS (HQ). If Chief PMG is not holding JCM (RC) meeting and formal four monthly meeting, then Circle Secretary should take up the case with CHQ for issuing suitable directions from the Directorate to Chief PMG. If Chief PMG is not ready to intervene in any case, that matter should be reported to CHQ with details of the cases taken up with CPMG.
It is the responsibility of the Divisional/Circle Secretary to ensure that formal meetings (MM, BM, FM, JCM RC) are held regularly with the Divisional/Regional and Circle Administration. Whenever any case is sent to CHQ, a mention should be made to the effect that the case is taken up with Circle Administration and such and such reply (either oral or written) is given. If CPMG is not ready to discuss, it may be mentioned. CHQ will mention this fact in our letter to/discussion with Directorate. Normally Directorate will not entertain Divisional/Circle level issues, unless a clear mention is made that the issue was taken up at Circle level but could not be settled and the stand taken by the CPMG is also mentioned.
On behalf of the CHQ, I request all Branch/Divisional/Circle Secretaries to follow the above procedure when you are taking up Circle/Divisional level cases at CHQ level. The above procedure is not applicable to general cases of All India nature. Such cases can be taken up with CHQ, even without taking it up at Circle level.
M. KRISHNAN
Secretary General, NFPE
& General Secretary, AIPEU Gr.C (CHQ)
NEW HSG-II & HSG-I RECRUITMENT RULES
After publication of HSG II New Recruitment Rules (few months back) and HSG-I New Recruitment Rules (two days back) many officials are under the impression that the length of qualifying service in LSG & HSG-II for next promotion is changed for all officials as per the new Recruitment Rules. It is not so. In the HSG-II and HSG-I Recruitment Rules there is a clause which states that as far as the existing LSG & HSG II officials (as on date of publication of the new RRs) the length of service as per the old Recruitment Rules is enough for promotion of HSG II and HSG-I. The new length of service condition is applicable only to those officials who get promotion to LSG & HSG II after the notification of the new RRs. All Circle / Divisional Secretaries are requested to bring the above important clause to the notice of all concerned, so that eligible employees will not be denied promotion.
2. Earlier IP Line officials are posted against HSG-I Postmasters post on promotion as ASP. As per the new HSG-I Recruitment Rules all the HSG-I posts are earmarked for promotion to General line HSG-II officials and there is no IP line posts in the HSG-I now. Circle Secretaries are requested to take up the case with chief PMGs to fill up all HSG-I posts (including IP line posts) by granting promotion to General line HSG-II officials with three years HSG-II service.
AIPEU GDS (NFPE) & NFPE SUBMITTED MEMORANDUM TO 7th CENTRAL PAY COMMISSION
CLICK BELOW :
COVERING LETTER
MEMORANDUM COPY
COVERING LETTER
MEMORANDUM COPY
Gist of the contents/items placed in Memorandum will be published soon.
Acknowledgements:
My sincere thanks to Com.K.V.Sridharan, Former General Secretary, AIPEU Gr.C., & Leader, JCM Staffside and Com.M.Krishnan, Secretary General, NFPE & General Secretary, AIPEU Gr.C., Com.R.Sivannarayana, President, AIPEU Gr.C., and all other well wishers for their valuable contribution, intensive efforts and remarkable suggestions during the preparation of this Memorandum.
Readers, please send your suggestions and remarks to the CHQ through e-mail.
= P.Pandurangarao
General Secretary
28 ஜூலை, 2014
PRESERVATION OF POSTAL RECORDS
1.
|
POST OFFICE ACCOUNT AND SUB ACCOUNT DEPARTMENT
| ||
SL
NO
|
DESCRIPTION OF FORM
|
FORM NO
|
PERIOD OF
PRESERVATION
|
1
|
H.O. Summery
|
ACG 1
|
3 Years
|
2
|
H.O. Cash Book
|
ACG 4
|
3 Years
|
3
|
Treasury Voucher
|
ACG 14
|
3 Years
|
4
|
Treasury Receipt
|
ACG 13
|
3 Years
|
5
|
Sub Office Account
|
PA 17(A)
|
3 Years
|
6
|
Treasury Cash Book
|
ACG 2
|
10 Years
|
7
|
Treasury Passbook
|
ACG 8
|
10 Years
|
8
|
S.O. Summery
|
ACG 3
|
18 Months
|
9
|
B.O. Summery
|
ACG 3A
|
18 Months
|
10
|
S.O. Daily Account
|
ACG 22
|
18 Months
|
11
|
S.O. Slip
|
PA 3
|
18 Months
|
12
|
Remittance Advice & Acknowledgement
|
ACG 15
|
18 Months
|
13
|
B.O. Daily Account
|
ACG 22
|
2 Years
|
14
|
B.O. Slip
|
PA 5
|
2 Years
|
15
|
General Receipt Book
|
ACG 67
|
5 Years
|
2)POSTAL ORDER DEPARTMENT
| |||
List and Journals of IPO Sold
|
18 Months
| ||
2
|
Register of IPOs & BPOs in stock
|
18 Months
| |
3
|
List of IPOs & BPOs Paid
|
18 Months
| |
3)MONEY ORDER DEPARTMENT
| |||
1
|
Book of MO Receipts
|
MO 1
| |
2
|
Journal of MOs issued
|
MO 2
| |
3
|
Register of MOs Received for Payment
|
MO 3
| |
4
|
Journal of MOs Paid
|
MO 4(s)
| |
5
|
Compilation of MOs Paid
|
MO 20/23
| |
6
|
Compilation of daily totals of MOs issued
|
MO 22
| |
7
|
TMO Advice
|
MO 21
| |
8
|
TMOs Received and conformations
| ||
9
|
Postman’s Book
|
MS 27
| |
10
|
Files of cases containing Paid MOs Received from
Audit Office
|
Files
| |
10
|
Files of cases containing Paid MOs Received from
Audit Office
|
Paid MOs
| |
11
|
List Of MOs Presented in bulk for Booking
| ||
12
|
Records relating to Inward and out ward Foreign
MOs in Exchange Office
| ||
4) Registration and Parcel Department
| |||
SL
NO
|
DESCRIPTION OF FORM
|
FORM NO
|
PERIOD OF
PRESERVATION
|
1
|
Register and Parcel Lists Received and Dispatched
|
2 Years
| |
2
|
All other record Except above of Registration and
Parcel Department And Mail Department
|
1 Years
| |
3
|
Speed Post Department
|
6 Months
| |
5)SORTING,DELIVERY,DEPOSIT AND MISC DEPT.
| |||
1
|
Correspondence Register
|
3 Years
| |
2
|
Deposit Account
|
ACG 45
|
18 Months
|
3
|
Letter Postage Account
|
ACG 44
|
18 Months
|
4
|
Register of Post Box Holders
|
M 23
|
3 Years
|
5
|
Book of Postmarks
|
MS 19
|
18 months
|
6
|
Postmaster’s Order Book
|
Ms 1
|
3 Years
|
7
|
Monthly Statistical Register
|
3 Years
| |
8
|
Monthly Statistical Abstract
|
MS 14
|
3 Years
|
9
|
Record Relating to Identity cards
|
18 months (after
validity of cards)
| |
10
|
Nominal Roll
|
MS 12
|
10 Years
|
11
|
Attendance Register
|
MS 37
|
5 Years
|
12
|
Enumeration Returns
|
MS 6
|
2 Years
|
13
|
Post Office Order Book
|
Permanent
| |
14
|
Telegram “A” Message
|
2 months
| |
15
|
Traffic Book of Telegrams
|
3 Years
|
6) Savings Bank Department
| |||
1
|
S.B. Ledger in H.O
|
Permanent
| |
2
|
Closed, used up and transferred Ledger cards
(If ledger agreement o.k.)
|
6 Years
| |
3
|
S.O. S.B. Journals
|
Permanent
| |
4
|
S. O. S. B. Ledgers(after last account closed)
|
6 Years
| |
5
|
S.O. RD Journals
|
6 Years (after Last
entry)
| |
6
|
Guard File containing letters of Pledging deposits in security account
|
Permanent
| |
7
|
Register of undeliverable passbooks
|
Permanent
| |
8
|
Special Error Book maintained is S.B. branch
|
Permanent
| |
9
|
S.B. P.R.
|
SB 26
|
3 YEARS
|
10
|
Monthly Statistical Register
|
3 Years
| |
11
|
List of Silent accounts
|
Permanent
| |
12
|
Application for Duplicate Passbooks
|
10 Years
| |
13
|
List of withdrawals above Rs 2500/- by Single
Handed S.O.
|
1 Year
| |
14
|
Stock Register of Passbooks
|
18 Months
| |
15
|
Index of Ledger Cards
(after closed of all accounts)
|
6 Years
| |
16
|
Ledger Cards of Silent Accounts
|
Permanent
| |
17
|
Application for Local Transfer of Accounts
|
2Years
| |
18
|
Index of P.R.
|
2 Years
| |
19
|
S.B. Slips
|
18 Months
| |
20
|
Duplicate of A.T.
|
2 Years
| |
21
|
Register of A.T.
(after obtaining certificate of no pending)
|
2 Years
| |
22
|
Register of Rectification of Interest
|
3 Years
| |
23
|
S.B. Voucher List
|
SB 22
|
2 Years
|
24
|
Objection Register (after rectification of objection)
|
SB 61
|
2 Years
|
25
|
Register of No of passbooks received for interest
|
2 Years
| |
26
|
Duplicate copies of S.B.P.R received from B.O.
|
18 Months
| |
27
|
Record Relating to D. D. Cases
(Except indemnity Bond)
|
3 Years
(after closer of all cases )
| |
28
|
Record Relating to D. D. Cases
(Where indemnity Bond Received)
|
6 Years
(after closer of all cases )
| |
29
|
Duplicate copies of credit/debit transfer journals
|
2 Years
| |
30
|
Register of Collection of Cheques
|
2 Years
| |
31
|
Stock Register of S.B. Cheques
|
2 Years
| |
32
|
Register of returned Cheques
|
2 Years
| |
33
|
Register of sanction of B.O. withdrawals
|
SB 45
|
2 Years
|
34
|
Register containing Photographs and other
particulars of depositor
|
3 Years
(After all
accounts closed)
| |
35
|
Applications for issue of new passbooks in lieu of spoilt ones
|
3 Years
| |
37
|
Court attached orders of SB Deposits
|
2 Years
(After close ofa/c)
| |
38
|
Applications for issuing of SB Cheque Books
|
2 Years
(After close of a/c)
| |
39
|
Copies of Lists of Collection of Outstation
Cheques
|
2 years (
Following
financial year)
| |
40
|
Record relating to collection of Local Cheques
|
2 Years
| |
41
|
SB 28 Receipt Books
|
2 Years
| |
42
|
Document Lists
|
2 Years
| |
43
|
Long Books
|
2 Years
| |
44
|
Application for Revival of Silent accounts
|
2 Years
| |
45
|
Error Book maintained in connection with the
deposit by auto transfer from S.B. Account to RD Account
|
5 years
| |
46
|
Nominal roll of SB Branch
|
10 years
| |
47
|
LOT Lists
|
6 Years after last entry
|
7)SAVINGS CERTIFICATES
| |||
1
|
Application for cancellation or variation of
Nomination
|
NC 53
|
5 Years (after
discharger of
certificate)
|
2
|
Register of Nomination
|
NC 52
|
5 Years (after
discharger of
certificate)
|
3
|
Preliminary Receipt Book
|
NC 4
|
3 Years
|
4
|
List of Yearly Unsold Certificates
|
2 Years
| |
5
|
Provisional Receipts for Savings
Certificates
|
NC 11
|
3 Years
|
6
|
Counter Foils of Identity slips of
Certificates
|
18 Months (after
discharge of Certificate)
| |
7
|
Special error book for Certificates
|
3 years
| |
8
|
Monthly Statistical Register
|
3 Years
| |
10
|
Journals of Certificates Issued and
Discharged
|
18 Months
| |
11
|
Monthly Summaries of Certificates Issued
& Discharged
|
18 Months
| |
12
|
Stock Register of Certificates
|
Permanent
| |
13
|
Application for Purchase or transfer in lieu
of Duplicate have been issued
|
6 Years (after
discharge of
Certificate)
| |
14
|
Journals of Certificates issued
through Authorized Agents
|
18 Months
| |
15
|
Ledger for Payment of Authorized Agent’s
commission
|
3 Years
| |
16
|
Partly used up AGENT’S RECEIPT BOOK
|
5 Years
| |
8)ADMINISTRATIVE BRANCH
| |||
1
|
Correspondence Register
|
3 Years
| |
2
|
Personal Files
|
3 Years after
retirement or death
| |
9)OTHER RECORDS
| |||
1
|
Counter foils of Receipts and Daily lists of
Telephone Revenue Collection
|
Eng 9
|
2 Years
|
2
|
Pension Schedule
|
3 Years
|
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